From
Patricia D. B. Redfearn
Title
Price agreement for TxDOT Right-of-Way Litter Removal from Hancock Glen (up to $80,000 annually) for one year with the option to renew for four additional one-year periods totaling $400,000 if all extensions are exercised; award a secondary to Freedom Services (up to $80,000 annually) to be used only if the primary is unable to fulfill the needs of the department; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Patricia D. B. Redfearn, Ph.D., Solid Waste and Recycling Manager
Recommended Action
Approve
Analysis
Litter removal services for the TxDOT Rights of Way (ROW) in both the Dallas and Fort Worth Districts have traditionally been provided through contracts managed by TxDOT. The Grand Prairie City Council approved amendments to the Municipal Maintenance Agreements of both districts on September 17, 2019, which allow the City to take over litter collection on TxDOT ROW including I-20, I-30 and Hwy 360.
Notice of bid #20002 was advertised in the Fort Worth Star Telegram and Bid Sync; it was distributed to twelve vendors. There was one Grand Prairie vendor available for this commodity. Three bids were received as shown on attachment A.
The award was based on best value criteria set up in the specification, including qualifications, price, past relationship with the city and other municipalities, if they were local, and other relevant criteria as listed in the specification.
Hancock Glen meets specifications and is recommended for award. The secondary vendor, Freedom Services, will only be used if the primary vendor cannot fulfill the needs of the City.
Financial Consideration
Funds are available in the approved FY 2020/2021 Solid Waste and Recycling budget 3...
Click here for full text