From
Erin Hart, Senior Recreation Superintendent
Title
Ordinance amending the FY 2019/2020 Capital Improvement Projects budget; Product and Services Agreement from Active Network, LLC through a Master Interlocal Agreement with the City of Arlington for an initial term of three years ($805,000) with the option to renew for two additional one year terms totaling $1,250,000 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Cheryl DeLeon, Director of Parks, Arts and Recreation
Recommended Action
Approve
Analysis
The City will purchase Active Network’s Service package Premium 7 which includes the ability to provide services under Facility Reservations, Daycare, Memberships, Activity Registrations, Camps, Point of Sales and League Scheduling. Active Network software will replace the existing software, CenterEdge, which was implemented in 2016. The current software does not provide an adequate platform to manage memberships and multiple class offerings as offered by our recreation centers, The Summit, and The Epic.
For the initial term, $92,200 is expected in a one-time implementation charge plus an additional hardware/contingency reserve of $45,300. In addition to the one-time fees, on-going annual fees include:
- Technology/support fee of 1.5% of gross revenues
o Fees estimated at $90,000
- Credit card processing fee of 2.5% of revenues collected by credit card
o Fees estimated at $92,500
- Online support fees at 4% of gross revenues from online sales
o Fees estimated at $40,000.
On-going annual fees will be reduced from periodic remittances from credit card deposits processed through the ActiveNet platform. Any incremental increase in fees, above those currently estab...
Click here for full text