From
Carmen Ard
Title
Price Agreement for transition couplings and PVC fittings with APSCO Supply ($25,000 annually) and secondary with Ferguson Waterworks for one year with the option to renew for four additional one year periods, totaling $125,000 under both contracts, if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms. Award to the secondary vendor is to be used only if the primary is unable to fulfill the needs of the department
Presenter
Gabe Johnson, Director of Public Works
Recommended Action
Approve
Analysis
Price Agreement with APSCO Supply will be utilized by the Water Utilities Division for purchasing transition couplings and PVC fittings.
Notice of bid #19145 was advertised in the Fort Worth Star Telegram and Bid Sync; it was distributed to 23 vendors. There were no Grand Prairie vendors available for this commodity. Four (4) bids were received and opened as shown on attachment A.
Initially, the bid received from Core & Main, LP appeared as the lowest total bid, however upon further review, items 6-13 of their bid failed to meet specification and therefore not considered in the evaluation. After a one-to-one comparison on the remaining items, APSCO Supply of Kaufman, TX is the lowest responsive bidder and is recommended for award.
It is important to have secondary vendors because transition couplings and PVC fittings may not always readily available from the preferred vendor when needed. Therefore, we recommend that a secondary award to Ferguson Waterworks in order to procure transition couplings and PVC fittings from the second low bidder, if the primary vendor cannot meet delivery requirements.
Financial Consideration
Funds are available in FY 2019/2020 Wate...
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