From
Lily Yap, Animal Services Manager
Title
Renewal of a price agreement for veterinarian test kits from sole source provider IDEXX Laboratories with a monetary increase of $10,000 (for a total not-to-exceed $30,000 annually) for one year with the option to renew for four additional one year periods now totaling $140,000 if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms
Presenter
Lily Yap, Animal Services Manager
Recommended Action
Approve
Analysis
IDEXX SNAP tests are used to screen shelter animals for specific diseases such as Dirofilaria immitis (heartworms), Parvovirus, Feline Leukemia and Feline Immunodeficiency Virus to increase the shelter’s live release rate. In January of 2019, City Council approved item# 19-8572 approving a sole source price agreement for $16,470 annually / $65,880 if all extensions were exercised.
Change Order 1 was executed by the CMO’s office in October of 2019 to add $3,530 per year ($17,650 in total if all extensions were exercised) to the contract for additional test kits required.
This request to execute Renewal 1 includes a request to add $10,000 per year ($40,000 in total) to the contract for additional test kits required as the expansion of Prairie Paws Adoption Center has facilitated an onsite population growth to 250-350 animals at any given time.
The total request for this agenda item is for $10,000 per year or $40,000 if all extensions were exercised bringing the total cumulative increase of both change orders to $57,650 over all contract years, therefore requiring City Council approval as detailed on Attachment A (Change Order worksheet).
Financial Consideration
Funds are available in FY 2020/2021 General Fund Animal Services budget 3011...
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