From
Glenda Peterson
Title
Price Agreement for Traffic Signals/Fiber Optic Ground Boxes with Dynamic Vision Company, Inc., at an estimated annual cost of $41,639. This agreement will be for one year with the option to renew for four additional one year periods totaling $208,195 if all extensions are exercised. Also authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal term(s)
Presenter
Gabriel Johnson, Director of Publie Works
Recommended Action
Approve
Analysis
The in-ground vaults (Ground Boxes) are part of the traffic signal and fiber optic network cabling conduit system. These ground boxes provide access points for the Traffic Signals Division to maintain and/or repair the cables.
Notice of bid # 20038 was viewed by six vendors including two Grand Prairie vendors. One vendor from Grand Prairie responded to the bid request. There were two bids received as shown on Attachment A. Based on the submittals Dynamic Vision Company, Inc. is the apparent low bid.
The low bid recieved from Dynamic Vision Company, Inc. of Grand Prairie, TX meets specifications and is recommended for award.
Financial Consideration
Funding for the price agreement with Dynamic Vision, Co., Inc. is available in the FY19/20 General Operating Fund for Traffic Signal Maintenance (251310-63125) and will be charged accordingly on orders through the end of the current fiscal year. Funding for future years will be paid from that year's approved budgets.