From
Fred Bates, Jr.
Title
Price agreement for reflective vehicle graphics from Main Street Installers in the annual amount of $25,000, through an interlocal agreement with BuyBoard for one year, with the option to renew for two additional one-year periods totaling $75,000 if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Daniel Scesney, Chief of Police, and Ryan Simpson, Support Services Division Manager, Police Department
Recommended Action
Approve
Analysis
The Police Department has used Main Street Installers for its reflective vehicle graphics for several years. City Council previously awarded an interlocal price agreement to Main Street Installers, Inc., utilizing their BuyBoard Contract# 521-16. That contract has since expired, and the new contract is #601-19, beginning December 1, 2019 and ending November 30, 2020, with two optional one-year renewals.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including BuyBoard, DIR, and HGAC.
Financial Consideration
Funding is available in the Police Department General Fund, Crime Tax Fund, and Equipment Acquisition Fund budgets. Funding for future years will be paid from that year’s approved budgets.