From
Keshnel Penny
Title
Agreement with Lantana Communications to upgrade the City's Avaya phone system software in the amount of $52,627.87 one-time fee with a recurring service fee of $3,911.85 for two years, totaling $60,451.57 if all extensions are exercised through a national interlocal agreement with Choice Partners. Additionally, authorize the City Manager to execute any additional renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal term(s).
Presenter
Keshnel Penny, Chief Information Officer
Recommended Action
Approve
Analysis
Contract with Lantana Communications for services and support for the upgrade of the City’s phone system software. This software upgrade will help to improve the performance, scalability, and management of the phone system.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including Choice Partners.
Choice Partners purchasing cooperative offers procurement and contract solutions to meet government purchasing requirements. Staff at Choice Partners complete the legal, competitively bid government procurement process so members can act immediately to access the contract, saving time and money on the bidding process and purchase. Choice Partners national cooperative includes Facilities planning and facility contracts, Supplies and service contracts, Food contracts for bread, dairy, grocery, produce, and Technology products.
Lantana Communicati...
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