From
Fred Bates, Jr.
Title
Price Agreement for HVAC Preventive Maintenance and Building Management System Support from Dyna Ten (up to $97,590.00 annually) for one year with the option to renew for four additional one year periods totaling $487,950.00 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Ray Riedinger, Facility Services Manager, and Ryan Simpson, Support Services Manager
Recommended Action
Approve
Analysis
This Agreement provides for Preventive Maintenance of the HVAC and BMS systems at the Public Safety Building. Including one annual inspection and four quarterly inspections, and also provides an approximate 15% allowance for any repair parts that may be required ($15,000).
Notice of bid #20042 was advertised in the Fort Worth Star Telegram and Bid Sync; it was distributed to fourteen vendors. There were no Grand Prairie vendors responding to this bid. Six bids were received as shown on attachment A.
The low bid received from Dyna Ten meets specifications and is recommended for award.
Financial Consideration
Funds are available in FY 2021 Police Department Crime Tax and General Fund budgets (286110-63010 and 281310-63110) and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.