From
Keshnel Penny, Chief Information Officer
Title
Purchase of Microsoft Office 365 User Licenses, Migration, and Implementation Services in the amount not-to-exceed $230,000 through SHI Government Solutions, Inc., an approved Microsoft certified vendor, through a state interlocal agreement with DIR, with an estimated annual renewal amount of $230,000 with 5% annual increase for one year with the option to renew for three additional one-year periods totaling approximately $690,000 if all extensions are exercised, and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms
Presenter
Keshnel Penny, Chief Information Officer
Recommended Action
Approve
Analysis
City of Grand Prairie utilizes Microsoft Active Directory, Microsoft Exchange and Microsoft Office 2010 and 2016 with on premise licensing. These resources at critical to the City’s operations. The IT department has successfully utilized this on premise licensing model of technologies for over a decade. However, Microsoft and many other enterprise software companies are migrating to cloud and online solutions, and eventually the products available to the City will be limited.
As many other cities and organizations are moving more towards cloud based solutions, The IT Department has begun to identify new functionality of applications, services, time and cost effective benefits to the migration off on premise Microsoft Exchange for emails to a cloud based Office 365 platform. This also will provide the City of Grand Prairie with a uniform industry standard and address the risk of multiple different versions in our city. Also, Microsoft Office 365 platform includes Active directory, Microsoft exchange and Microsoft Office in one single solution which eliminates the need of ...
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