From
Fred Bates, Jr.
Title
Purchase audio/video equipment for the Public Safety Building (PSB) from Ford Audio Video Systems LLC in the amount of $58,863.36 through a national interlocal agreement with TIPS
Presenter
Daniel Scesney, Chief of Police, and Ryan Simpson, Support Services Division Manager
Recommended Action
Approve
Analysis
The Police Department is seeking to upgrade portions of the audio/video equipment at the Public Safety Building (PSB). The existing equipment is outdated and has reached the end of its useful life cycle. This purchase will upgrade the audio/video equipment in the Patrol Briefing Room and the Chief’s Executive Conference Room.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including The Interlocal Purchasing System (TIPS).
TIPS is able to save money by pooling the impressive purchasing power of their members, which include hundreds of school districts, municipalities, counties, other local governments, and nonprofits across Texas. They use the power of numbers as leverage to get better prices with the same vendors we use now.
The audio/video equipment will be purchased directly from Ford AV through their TIPS contract #171001, effective December 15, 2017 and set to expire December 18, 2020.
Financial Consideration
Funding for the purchase of the A/V equipment in the amount of $58,863.36 is available in the FY 2019/2020 US Marshals Fund budget.