From
Carmen Ard
Title
Cityworks Software License Agreement with Azteca Systems, Inc. in the annual estimated amount of $40,000 (approximately $200,000 for five years) with the option to renew annually unless terminated by either party and authorize the City Manager to execute up to four annual renewal options for this agreement with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original contract value so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms. Renewal options beyond the four specified can be authorized, however, will require additional City Council approval
Presenter
Gabriel Johnson, Public Works Director
Recommended Action
Approve
Analysis
In June, 2011, the City Council approved a contract with RJN Group, Inc. for a new work order system (CityWorks) for Public Works. While the award was for purchase of the software, the contract also details an annual software support cost of $40,000, not included as part of the original council communication and thus ratified by City Council on January 21, 2014.
Azteca Systems, Inc. is a sole supplier of software support for this system as no other vendor is capable of providing these services.
This action today is requesting Council approve a new contract with Aztecs Systems, Inc. to January 15, 2021 and authorize the City Manager to approve four additional renewals totaling $200,000.00 before requiring additional City Council approval.
Financial Consideration
Funding for Cityworks Software License Agreement with Azteca Systems, Inc., in the estimated amount of $40,000, is available from the FY 2020/2021 IT Administration Operating Fund (151010) Computer Software Maintenance (63165) and will be charged accordingly. Funding for future fiscal years maintenance will be paid from that year's approved budgets.