From
Angi Mize
Title
Price Agreement for temporary bar & support staff from East Pointe Holdings Inc. (up to $200,000 annually); and award a secondary agreement with Ad-A-Staff (up to $200,000 annually) to be used only if the primary is unable to fulfill the needs of the City; these agreements will be for one year with the option to renew for four additional one year periods totaling $1,000,000 each if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal term
Presenter
Bryce Davis, Purchasing Manager
Recommended Action
Approve
Analysis
Several venues in the City including but not limited to the Summit, Uptown Theatre, and the Ruthe Jackson Center provide catered functions such as: weddings, receptions, corporate events and social events. These catered events often include alcoholic beverages, such as beer, wine and mixed drinks. This agreement will be used to provide Texas Alcoholic Beverage Commission (TABC) certified crew leaders, bartenders and support staff to serve those items. Most of the funds spent on these services will be recouped by the customers booking the venues. This agreement may also be used by other departments as needed for events serving alcoholic beverages.
Notice of bid #20087 was advertised in the Fort Worth Star Telegram and Bid Sync; it was distributed to 22 vendors. There were no Grand Prairie vendors available for this commodity. Seven bids were received as shown on attached exhibit.
The award was based on best value criteria set up in the specification, including price, past relationship with the city and other municipalities, and references.
East Pointe Holdings Inc. meets specifications and is recommended for award.
The secondary vendor, Ad-a-Staff, will only...
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