Legislation Details

File #: 20-9909    Version: 1 Name: Price Agreement for Traffic Signs from Vulcan Signs, Inc. (up to $45,000 annually) for one (1) year with the option to renew for four (4) additional one year periods totaling $225,000 if all extensions are exercised and authorize the City manager to execu
Type: Agenda Item Status: Consent Agenda
File created: 4/8/2020 In control: Public Works
On agenda: 7/1/2020 Final action:
Title: Price Agreement for Traffic Signs from Vulcan Signs, Inc. (up to $45,000 annually) for one (1) year with the option to renew for four (4) additional one-year periods totaling $225,000 if all extensions are exercised and authorize the City manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal term(s)
Attachments: 1. 20083 - Tabulation.pdf, 2. SIGNS Expenditure Information Form.pdf, 3. STMT Expenditure Information Form.pdf
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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From

Glenda C. Peterson, Street Operations Supervisor

 

Title

Price Agreement for Traffic Signs from Vulcan Signs, Inc. (up to $45,000 annually) for one (1) year with the option to renew for four (4) additional one-year periods totaling $225,000 if all extensions are exercised and authorize the City manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal term(s)

 

Presenter

Gabriel Johnson, Public Works Director

 

Recommended Action

Approve

 

Analysis

This contract is to provide larger traffic control signs required by the latest revision of the Texas Manual on Uniform Traffic Control Devices.

 

Notice of bid #20083 was viewed by 21 vendors. There were two Grand Prairie vendors available for this commodity on which neither were within the 5% local preference. Four (4) bids were received as shown on attachment A.

 

The low bid received from Vulcan Signs, Inc. meets specifications and is recommended for award.

 

Financial Consideration

Funds are available in the FY 2019/2020 General Operating Funds budget from 251910 (Signs/Markings), 63115 (Traffic Sign Maintenance) and 251210 (STMT), 63030 (Street, Roads, Highway Maintenance) and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year's approved budgets.