City of Grand Prairie - File #: 20-9910

• File #: 20-9910
• Version: 1
• Name: Price agreement for installation of inductive loops from Durable Specialties, Inc. (up to $98,100 annually) for one year with the option to renew for four additional one year periods totaling $490,500 if all extensions are exercised, and authorize the Cit
• Type: Agenda Item
• Status: Consent Agenda
• File created: 4/8/2020
• In control: Public Works
• On agenda: 7/1/2020
• Title: Price agreement for installation of inductive loops from Durable Specialties, Inc. (up to $98,100 annually) for one year with the option to renew for four additional one-year periods totaling $490,500 if all extensions are exercised, and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms

From

Glenda C. Peterson, Street Operations Supervisor

Title

Price agreement for installation of inductive loops from Durable Specialties, Inc. (up to $98,100 annually) for one year with the option to renew for four additional one-year periods totaling $490,500 if all extensions are exercised, and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms

Presenter

Gabriel Johnson, Public Works Director

Recommended Action

Approve

Analysis

Inductive loops detect the presence of vehicles and notify the traffic signal controller that service for that vehicle is needed. Failed loops create excessive delays and prevent the traffic signal from running as efficiently as possible.The installation of inductive loops is needed to assist the Public Works, Street Department in the maintenance of the traffic signal systems.

Notice of bid #20081 was viewed by eight (8) vendors. There was one Grand Prairie vendor available for this commodity. Two bids were received as shown on attachment A.

The bid received from Durable Specialties meets specifications and is recommended for award.

Financial Consideration

Funds are available in FY 2019/2020 General Operating Funds budget from 251310 (ELEC), 63125 (Traffic Signal Maintenance) and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year's approved budgets.