From
Venona McGee, Senior Buyer
Title
Renew a Price Agreement for carpet & tile flooring, stage floor refinishing concrete polishing, grinding and staining from Mohawk Carpet Distribution, Inc. through a national interlocal agreement with BuyBoard at an estimated annual cost of $24,000 for the final one year term, totaling $72,000 if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Ray Riedinger, Facility Services Manager
Recommended Action
Approve
Analysis
This renewal of our price agreement with Mohawk will be for carpet services for all City facilities to be used on an as-needed basis.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including BuyBoard.
The BuyBoard is able to save money by pooling the impressive purchasing power of their members, which include hundreds of school districts, municipalities, counties, other local governments, and nonprofits across Texas. They use the power of numbers as leverage to get better prices with the same vendors we use now.
The BuyBoard Contract #561-18 began June 1, 2018 and will expire May 31, 2021.
Financial Consideration
Funds are available in various departments FY 2019/2020 operating budgets and will be charged accordingly on orders through the end of the fiscal year. Funding for future fiscal years will be paid from that year...
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