From
Caroline Siskowic
Title
Price Agreement for EMS (Emergency Medical Services) collection services from Quality Asset Recovery, LLC (QAR) of Gibbsboro, NJ (up to $23,000 annually) for one year with the option to renew for 4 additional one-year periods totaling $115,000 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms
Presenter
Robert Fite, Fire Chief
Recommended Action
Approve
Analysis
The Fire Department has provided in-house billing and claims filing for EMS since August 1, 2000. Once all attempts to collect, by in-house billing, is exhausted the past due accounts are turned over to an outside contracted agency specializing in debt collections.
Notice of bid #20065 was advertised in the Fort Worth Star Telegram and Public Purchase; it was distributed to 38 vendors. There were 0 Grand Prairie vendors available for this commodity. 14 bids were received as shown on attachment A.
The low bid received from Quality Asset Recovery, LLC (QAR) meets specifications and is recommended for award.
QAR meets specifications and is recommended for award.
Financial Consideration
Funds are available in FY 2019/2020 General Fund Budget, Fire Department (291010 61380) for Collection Services and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that years approved budgets.