From
Amy Sprinkles, Marketing and Communications Director
Title
Agreement for Website Forms/Applications from OpenCities, Inc. in an annually recurring amount of $12,250 through a Master Inter Local Agreement with the City of Fort Worth for one year with the option to renew for four additional one-year periods; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Amy Sprinkles, Marketing and Communications Director
Recommended Action
Approve
Analysis
Our website lacks a consistent Forms/application functionality. Forms transform static PDFs to into simple, interactive online forms and services, like bookings, payments, permits, applications, questionnaires, service requests, registrations, and more. Several vendors, or custom code, provides what we do offer. It is time for a unified, consistent, simple solution, which is being predicated by adding Prairie Paws online adoptions due to COVID-19.
Our existing website provider does not offer a solution that meets our needs. So while staff searched for solutions, we began using FormStack as a stop gap. Staff researched several options, and preferred the ease, flexibility, adaptability, mobility and functionality of OpenCities, a government website provider, OpenForms module.
With the addition of Prairie Paws online adoptions, we have to bump up to highest level with FormStack, at $8,000 a year. We much prefer OpenCities’ OpenForms, which is a much more rich, robust, easy, varied and limitless solution, at a cost of $12,250 a year.
Because the city of Fort Worth recently switched its website provider to OpenCities, including OpenForms, we can purchase via an inter local agreement. OpenForms will cost us $12,250 a year and is unlimited in the number of form...
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