From
Erin Hart, Assistant Director of Parks Operations
Title
Price Agreement for landscape maintenance services at EPIC Central from Terracare Associates, LP (up to $316,291.48 annually) for one year with the option to renew for (4) four additional one year periods totaling $1,581,145.74, if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Duane Strawn, Director of Parks, Arts and Recreation
Recommended Action
Approve
Analysis
The contract is for landscape maintenance to include mowing, edging, herbicide application, litter collection and other related landscape services for EPIC Central.
Notice of bid #20070 was advertised in the Fort Worth Star Telegram and Public Purchase; it was distributed to 31 vendors. There were two Grand Prairie vendors available for this service. A total of 10 bids were received as shown on attachment A
The award was based on best value criteria set up in the specification, including price, qualifications, references, site visits and local business presence. The review committee results identified Terracare Associates, LP as the best value bid for this contract.
The proposed contract was presented to the Finance and Government Committee on June 2, 2020 and received recommendation for Council approval.
Financial Consideration
Funding for this contract is available as follows and will be charged accordingly through the end of the current fiscal year. Funding for future fiscal years will be paid from that fiscal year's approved budget.
1. $177,124 available in EPIC Operating Fund Mowing Account (313211-61225)
2. $139,168 available in the Storm Water Operating Fund Mowing Account (318010-61225)