From
Cindy Mendez, Environmental Quality Manager
Title
Price agreement for education and promotional products from You Name It Specialties through a national inter-local agreement with BuyBoard at an estimated annual cost of $60,000 for one year with the option to renew for two additional one-year periods totaling $180,000 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms
Presenter
Cindy Mendez, Environmental Quality Manager
Recommended Action
Approve
Analysis
This contract will be for the Environmental Quality Division to utilize for the purchase of educational and promotional products on an as needed basis.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities.
BuyBoard is able to save money by pooling the impressive purchasing power of their members, which include hundreds of school districts, municipalities, counties, other local governments, and nonprofits across Texas. They use the power of numbers as leverage to get better prices with the same vendors we use now.
The BuyBoard contract began 7/1/19 and will expire on 6/30/22.
Financial Consideration
Funds are available from the FY 2019/2020 General Fund Environmental Quality and the FY 2019/2020 Water Wastewater Fund.