From
Glenda C. Peterson, Street Operations Supervisor
Title
Software Licensing Agreement with TDC Group, Inc., a sole source provider, for Freeance for Cityworks and annual maintenance ($10,500 annually) for one year with the option for four additional one-year renewal periods totaling $52,500 if all extensions are authorized and authorize the City Manager to execute any renewal options with aggregate fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council, to satisfy the City's obligation during the renewal terms
Presenter
Gabe Johnson, Public Works Director
Recommended Action
Approve
Analysis
The City has used our Cityworks software in the Public Works Department for over fifteen years. This software maintains issuance and dispatching of service request and work orders for our Street Services Division. Freeance for Cityworks is s mobile application specifically created to allow personnel to use their mobile devices for work order dispatching, uploading photos, tracking equipment, labor and materials while in the field.
This agreement has an annual value less than $50,000, however because the cumulative cost with renewals of the contract exceeds $50,000, staff is asking that City Council approve and authorize the City Manager to execute the agreement and future renewal options.
Local government code 252 provides an exemption from the competitive bid process when the goods or services purchased by a municipality are from a sole source. As such, TDC Group's Freeance mobile application is the only application providing the features and functions the City requires.
Financial Consideration
Funding for the Software Licensing Agreement with TDC Group, Inc. is available in the FY 2019/2020 Information Technologies budget (151010) IT Administration, (63165) Computer Software Maintenance, and will be charged accordingly on orders through the end of the current fisca...
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