From
Fred Bates, Jr.
Title
Price Agreement for mowing and ground maintenance from Gardner's Lawn Care up to $94,835.00 annually for one year with the option to renew for 4 additional one year periods totaling $474,175.00 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Daniel Scesney, Chief of Police,
Steve Collins, Code Compliance Manager
Recommended Action
Approve
Analysis
The City of Grand Prairie's Code Enforcement Division holds the responsibility to maintain and mow the City-owned lots (throughout the City) and maintain compliance for Code violations for tall grass, illegal dumping, and nuisances. A major part of this responsibility is handled by ground maintenance vendors that conduct these duties in a manner that meets the expectations and standards of the City. After research and holding the legally required bid process, staff is now recommending Gardner’s Lawn Care to perform the required maintenance on various locations in the City.
Notice of bid #20123 was advertised in the Fort Worth Star Telegram and Public Purchase; it was distributed to 45 vendors. There were six (6) Grand Prairie vendors available for this service. Two bids were received as shown on attachment A.
The low bid received from Gardner’s Lawn Care meets specifications and is recommended for award.
Financial Consideration
Funds are available in various operating budgets and will be charged accordingly on orders though the end of the current fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.