From
Anda Upchurch
Title
Price Agreements for advertisement and notification signs from Reprographic Consultants, Inc. (not to exceed $13,500 annually), Nieman Printing, Inc. (not to exceed $5,000 annually), Fastsigns N. Arlington (not to exceed $10,000 annually), Fast Signs 199 (not to exceed $10,000 annually), and Arc Document Solutions (not to exceed $13,500 annually) with the combined costs not to exceed $50,000 annually; all agreements will be for one year with the option to renew for four additional one-year periods, not to exceed $250,000 cumulatively if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Bryce Davis, Purchasing Manager
Recommended Action
Approve
Analysis
This agreement will be used for the purchase of advertisement & notification signs for multiple departments throughout the City. The signs shall be printed to multiple sizes of corrugated plastic with scratch resistant decals and H frames; banners, PVC boards, concrete decals, mesh banners, dibond, window perf, vinyl decals, and foam boards. These signs will be used to advertise various City sponsored events, as well as notification of other City requirements, e.g. entry fees.
Notice of bid #20013 was advertised in the Fort Worth Star Telegram and Public Purchase; it was distributed to ninety-six (96) vendors, including six (6) Grand Prairie vendors. Thirteen (13) bids were received as shown on attachment A.
The award is based on best value criteria set up in the specification, including price, quality of product/services, reputation, past relationship with the city and other municipalities, and location.
Staff recommends awarding the following price agreements:
ยท Reprographic Consultants, Inc. at a...
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