From
Gary Yakesch, Assistant Director Finance
Title
Price Agreement for Web-based Event Ticketing System from Prekindle (up to $70,150 annually) for one year with the option to renew for nine (9) additional one-year periods totaling $701,500, if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Duane Strawn, Director of Parks, Arts and Recreation
Recommended Action
Approve
Analysis
Web-based Event Ticketing system will be utilized for online ticket sales for various programs and special events hosted by the City’s Parks, Arts, and Recreation Department. The agreement will include cost for general fees, optional related services, and hardware/equipment as shown on Attachment A - Bid tabulation.
Notice of bid #20141 was advertised in the Fort Worth Star Telegram and Public Purchase; it was distributed to twenty (20) vendors. There were no Grand Prairie vendors available for this commodity. Two (2) bids were received as shown on attachment A.
The award was based on best value criteria set up in the specification, including cost, product/services, experience, local business presence, and other relevant criteria as listed in the specification.
Prekindle meets specifications and is recommended for award.
This item was presented to the Finance and Government Committee on August 4, 2020 and received recommendation for Council approval.
Financial Consideration
Funds are available in various PARD operating budgets and will be charged accordingly on orders through the end of the fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.