From
Gary Yakesch, Assistant Director Finance
Title
Contract with Kona Ice for one year with four one-year renewal options for concession at Lynn Creek Park and Loyd Park with a 30% commission back to the City estimated at $20,000 annually based on gross revenues collected by vendor totaling $100,000 (estimated), if all extensions are exercised; authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal term
Presenter
Duane Strawn, Director of Parks, Arts and Recreation
Recommended Action
Approve
Analysis
This concession bid is for concession items for purchase by guests at Lynn Creek Park and Loyd Park. Kona Ice has provided concession services for lake parks since 2015 and has excellent review from our guests.
Notice of bid #20121 was advertised in the Fort Worth Star Telegram and Public Purchase; it was distributed to 8 vendors. There was one Grand Prairie vendor available for this commodity. Kona Ice was the sole bidder on this RFP as shown on attachment A.
The award was based on best value criteria set up in the specification, including material markup, reputation, quality of service, price, past relationship with the city and other municipalities, if they were local, and other relevant criteria as listed in the specification.
Kona Ice meets specifications and is recommended for award.
This item was presented to the Finance and Government Committee and received recommendation for Council approval.
Financial Consideration
Kona Ice has agreed to pay the City 30% of the monthly gross receipts at Lynn Creek Parks and Loyd Park.