From
Bryce Davis, Purchasing Manager
Title
Three extended warranty agreements for three Caterpillar equipment's powertrain and/or hydraulics at the landfill from Holt Texas, Ltd. DBA Holt CAT in the one-time cost of $64,617.90, through a national inter-local agreement with BuyBoard
Presenter
Jayson R. Ramirez, Fleet Services Manager
Recommended Action
Approve
Analysis
These extended warranties will cover all parts and labor on three of our Caterpillar equipment's powertrain and/or hydraulics. Having these critical pieces of equipment under warranty offers protection against unexpected repair bills and a hedge against rising parts and labor costs.
Model Serial# Coverage Duration Amount
836K TWZ00684 Powertrain 24 months $24,960
D8T FMC0054 Powertrain 24 months $9,441.90
963K LBL00280 Powertrain + Hydraulics 60 months $30,216
Total: $64,617.90
City Council approval is requested since these expenditures will cumulatively surpass $50,000.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including BuyBoard.
Holt CAT through their BuyBoard contract #597-19 began December 1, 2019 and will expire November 30, 2022.
Financial Consideration
Funding is available in the FY 2019/2020 Fleet Services budget 225510-63195 for cost of outside labor and will be charged accordingly.