From
Fred Bates, Jr.
Title
Price Agreement for mowing of TxDOT ROW (Right-of-Way) from Hancock Glen (up to $84,211.88 annually) for one year with the option to renew for four additional one-year periods totaling $421,059.40 if all extensions are exercised; and award a secondary mowing agreement to Lawn Patrol Service (up to $109,704.10 annually) to be used only if the primary contract agreement is unable to fulfill the needs of the City and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Daniel Scesney, Chief of Police, and Steve Collins, Code Compliance Manager
Recommended Action
Approve
Analysis
The City Council recently approved a Municipal Maintenance Agreement between the City of Grand Prairie and the State of Texas Department of Transportation to conduct all mowing and litter collection along TxDOT rights-of-way in Dallas and Tarrant County. Staff is now recommending Hancock Glen as the primary vendor, and Lawn Patrol Service as the secondary vendor to perform the required maintenance on these roadsides for the cleanliness required by the City.
Notice of bid #20086 was advertised in the Fort Worth Star Telegram and Public Purchase; it was distributed to 30 vendors, including 5 Grand Prairie vendors and 20 Historically Underutilized Businesses (HUBs). Four (4) bids were received as shown on attachment A, including one Grand Prairie vendor and one HUB.
The award was based on best value criteria set up in the specification, including material markup, reputation, quality of service, price, past relationship with the city and other municipalities, if they were local, and other relevant criteria as listed in the specification.
Hancock Glen meets specifications and is recommended for award.
The secondary...
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