From
Angi Mize
Title
Price agreement for portable toilet rentals from Viking Rentals (up to $26,876.33 annually) for one year with the option to renew for four additional one-year periods totaling $134,381.65 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Bryce Davis, Purchasing Manager
Recommended Action
Approve
Analysis
The City rents portable toilets for various events every year as well as having them located at three (3) parks and a golf course year round. A few of the main events are Main Street Festival, 4th of July Fireworks, Halloween Event at Loyd Park and Prairie Lights. This agreement may also be used by other departments as the need arises.
Notice of bid #20116 was advertised in the Fort Worth Star Telegram and Public Purchase; it was distributed to 12 vendors, which include one HUB vendor and one Grand Prairie vendor. Three bids were received as shown on attachment A. The Grand Prairie vendor was not within the 5% local preference allowance.
The bid from Viking Rentals had a typographical error on one of the line items. The vendor has agreed to supply at the lower correct rate. The error did not change the outcome of the award. Viking Rentals is also minority owned company.
The low bid received from Viking Rentals meets specifications and is recommended for award.
Financial Consideration
Funds are available in various departments operating budgets and will be charged accordingly on orders through the end of the fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.