From
Gary Yakesch, Assistant Director of Parks Finance
Title
Price Agreement for preventive maintenance and repair services with Trane through a national inter-local agreement at an estimated annual cost of $51,125 for one year with the option to renew for four additional one year periods totaling $255,625 if all extensions are exercised; authorize the City Manager to execute the renewal optional with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Duane Strawn, Director of Parks, Arts and Recreation
Recommend Action
Approve
Analysis
This contract will be utilized by The Epic Recreation Center for preventive maintenance and repair services of HVAC and the Building Automation System.
Annual Cost Breakdown:
$41,125 for preventive maintenance services
$10,000 for miscellaneous repair services (Estimate)
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including Omnia Partners.
Trane through their Omnia Contract #15-JLP-023 contract offers HVAC Products, Installation, Services and Related Products and Services.
This item was presented to the Finance and Government Committee on October 13, 2020 for review and approval.
Financial Consideration
Funds are available in FY 2020/2021 budget 313211- 63110 and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.