From
Anda Upchurch
Title
Price Agreement for miscellaneous printing services from Absolute Color (up to $100,000 annually) for one year with the option to renew for four additional one-year periods totaling $500,000 if all extensions are exercised. Award a secondary to Prestige Business Solutions (up to $100,000 annually) to be used only if the primary is unable to fulfill the needs of the department and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms
Presenter
Bryce Davis, Purchasing Manager
Recommended Action
Approve
Analysis
This agreement will be used by multiple departments for miscellaneous print jobs, including but not limited to employee handbooks, brochures, multiple part forms, door tags, reports, booklets and calendars.
Notice of bid #20144 was advertised in the Fort Worth Star Telegram and Public Purchase; it was directly distributed to ninety-two vendors. There were eight Grand Prairie vendors available for these services, one submitting a bid. There were fifty-two HUB vendors available, four submitting a bid. In total, eight bids were received as shown on attachment A.
The award was based on best value criteria set up in the specification, including material markup, reputation, quality of service, price, past relationship with the city and other municipalities, if they were local, and other relevant criteria as listed in the specification.
Absolute Color meets specifications and is recommended for award.
The secondary vendor, Prestige Business Solutions, will only be used if the primary vendor cannot fulfill the needs of the City.
Financial Consideration
Funds are available in various departments operating budgets and will be charged accordingly on orders through the end of the fiscal year. F...
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