From
Gary Yakesch, Assistant Director of Parks Finance
Title
Purchase of catered meals offered by various Parks, Arts and Recreation venues from Eddlemons (up to $113,000 annually) for one year with the option to renew for four additional one-year periods totaling approximately $565,000 if all extensions are exercised; authorize the City Manager to execute the renewal options with the same contract terms so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Duane Strawn, Director of Parks, Arts and Recreation
Recommended Action
Approve
Analysis
Clients and guests select from varied menu options for their specific catering needs; the menu selected determines the preferred catering vendor. The catered meals offered for resale are procured only after the client selects a catered meal option and event deposits secured for the event. Catered menus are priced according to prevailing market rates and the costs are fully recovered at the time of the resale.
Local Government Code Chapter 252 provides an exemption from the competitive bid process when the goods purchased by a municipality are for subsequent retail sale by the municipality.
City Council authorization is required due to this expenditure surpassing $50,000. If approved, City staff will be authorized to make purchases of the specified goods/services for subsequent retail sales, as authorized by the Texas Local Government Code, so long as Council continues to appropriate funds and approve those future year's budgets for these resale items and any increase is under $50,000.
This item was presented to the Finance and Government Committee on November 3, 2020 for their review and recommendation to the City Council.
Financial Consideration
Resale expenses are recuperated during the subsequent retail sale in various funds. Funding for future fiscal years will be paid from that year's approved budgets so long as Coun...
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