From
Venona McGee, Sr. Buyer
Title
Price Agreement for OEM preventative maintenance, repairs, parts and equipment rental service, on heavy duty equipment from Holt Cat through a national interlocal agreement with BuyBoard at an estimated annual cost of $400,000.00. This agreement will be for one year with the option to renew for two additional one-year periods totaling $1,200,000.00 if all extensions are exercised. Authorize the City Manager to execute the renewal options so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms.
Presenter
Jayson Ramirez, Fleet Services Manager
Recommended Action
Approve
Analysis
This contract will be for departments with heavy duty equipment to utilize for preventative maintenance, repairs, parts and equipment rental services on an as needed basis. Holt Texas, Ltd an authorized OEM dealer through their national contract and is able to provide these services.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including BuyBoard.
The BuyBoard is able to save money by pooling the impressive purchasing power of their members, which include hundreds of school districts, municipalities, counties, other local governments, and nonprofits across Texas. They use the power of numbers as leverage to get better prices with the same vendors we use now.
The BuyBoard contract #597-19 began December 1, 2019 and will expire November 30, 2020, with the option to renew for two additional one-year period(s).
Financial Consideration
Funds are available in various departmen...
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