From
Angi Mize
Title
Price agreement for overhead door & automatic gate maintenance, repairs and new installations from Door Tech of Texas (up to $187,339 annually) for one year with the option to renew for four additional one year periods totaling $936,695 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the city's obligation during the renewal terms
Presenter
Bryce Davis, Purchasing Manager
Recommended Action
Approve
Analysis
Facility Services maintains 276 overhead doors and 30 automatic gates at various locations throughout the City. This agreement will be used for preventative maintenance services three times per year per door and per gate as well as any and all needed repairs. We will also use Door Tech for any new or replacement installations for overhead doors and automatic gates.
Notice of bid #21001 was advertised in the Fort Worth Star Telegram and Public Purchase; it was distributed to thirteen vendors, including two Grand Prairie vendors and one HUB who did not submit a response. Two bids were received as shown on attachment A.
The award was based on best value criteria set up in the specification, including qualifications, price, references and past relationship with the city and other municipalities, if they were local, and other relevant criteria as listed in the specification.
Door Tech of Texas meets specifications and is recommended for award.
Financial Consideration
Funds are available in various departments operating budgets and will be charged accordingly on orders through the end of the fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.