From
Linda Lankford
Title
Price agreement for HVAC controls, equipment, installation, services and supplies from Enviromatic Systems, Inc. through a national inter-local agreement with BuyBoard at an annual cost of $300,000 with the option to renew for two additional one-year periods totaling $900,000 if all extensions are exercised
Presenter
Ray Riedinger, Facility Services Manager
Recommended Action
Approve
Analysis
This price agreement will be for HVAC controls, equipment, installation, services and supplies to be used on a "as needed basis." This contract will be effective December 1, 2020 and will expire November 30, 2021 with two additional one-year renewals available.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The city of Grand Prairie has master inter-local cooperative agreements with various entities including BuyBoard.
Buyboard is able to save money by pooling the impressive purchasing power of their members, which include hundreds of school districts, municipalities. counties, other local governments and nonprofits across Texas. They use the power of numbers as leverage to get better prices with the same vendors we use now.
Enviromatic Services, Inc. through their BuyBoard Contract #552-17 has been recommended due to their previous work with the city.
Financial Consideration
Funds are available in various departments FY 2020/2021 operating budgets and will be charged accordingly on orders through the end of the fiscal year. Funding for future fiscal years will be paid from that year's approved budgets.