From
Angi Mize
Title
Purchase of Electric and Gas Utility Auditing services from Troy & Banks at 33% of realized savings
Presenter
Cathy Patrick, Director of Audit Services
Recommended Action
Approve
Analysis
The City of Grand Prairie periodically hires consultants to review utility bills for the purpose of verifying the City is not being improperly charged. The independent consultant will provide an audit of the utility bills received by the City, primarily in the area of electrical and natural gas service. In general, the following process is expected of the selected auditor: Analyze utility invoices; perform a physical inventory of equipment at each location if needed; provide reconciliation and discrepancy list as a result; and report claims on the audit results.
Compensation for this audit will be on a contingency fee basis as a percentage of actual revenue recovered. Troy & Banks will receive 33% of all monies refunded or credited to the City.
Request for proposals #21009 was advertised and distributed to 19 vendors. There were no Grand Prairie vendors available for this service and only one HUB vendor. Four responses were received as shown on attachment A.
The award was based on best value criteria set up in the specification, including cost, experience of the firm, prior experience working with municipalities and best overall value for the City.
Financial Consideration
Funding is available in FY 2020/2021 various departmental gas and electric accounts. Payments will be charged to budget accounts where savings are realized.