From
Venona McGee, Sr. Buyer
Title
Price Agreement for OEM preventive maintenance, repairs and parts on police pursuit motorcycles from Longhorn Harley-Davidson through a national interlocal agreement with BuyBoard at an estimated annual cost of $50,000 for one year with the option to renew for two additional one-year periods totaling $150,000 if all extensions are exercised and authorize the City Manager to execute the renewal options so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Jayson Ramirez, Fleet Services Manager
Recommended Action
Approve
Analysis
This contract will be for departments to utilize for preventive maintenance, repairs, and parts on police pursuit motorcycles on an as needed basis. Longhorn Harley-Davidson an authorized OEM dealer through their national contract will be able to provide these services.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including BuyBoard.
The BuyBoard is able to save money by pooling the impressive purchasing power of their members, which include hundreds of school districts, municipalities, counties, other local governments, and nonprofits across Texas. They use the power of numbers as leverage to get better prices with the same vendors we use now.
The BuyBoard contract #601-19 began December 1, 2019 and will expire November 30, 2020, with the option to renew for two additional one-year period(s).
Financial Consideration
Funding is available in the FY 2020/2021 Fleet Services budget 225510-63195 for cost of outs...
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