From
Gary Yakesch, Assistant Director of Parks Finance
Title
Independent Contractor/Personal Services contract for strategic planning at Epic Central for one year with Rick Coleman in the annual amount not to exceed $55,000, plus $10,000.00 for approved reimbursables; with the option to renew for one (1) additional one (1) year period for a total amount of $130,000 if all renewals are exercised; authorize City Manager to execute renewals under the same terms as the original contract.
Presenter
Duane Strawn, Director of Parks, Arts and Recreation
Recommended Action
Approve
Analysis
Staff wishes that the City enter into a personal services contract with Rick Coleman for EpicCentral to develop and create a workplan for large-scale events and festivals, seek sponsorship and partnership opportunities for large-scale events and festivals, develop marketing and branding protocols, and aid in the strategic planning needs for certain construction elements of EpicCentral to include water entertainment elements.
Payments will be made monthly and be subject to required monthly executive reporting; Mr. Coleman will invoice the City monthly. An annual amount of $55,000 has been set aside for the personal services contract fulfillment along with an estimated $10,000 for reimbursables, as needed.
While the contract does contain one renewal option, if EpicCentral opens in the middle of a contract term, the City will exercise the 30 day termination clause, so that the contract will not continue after the opening.
This item was presented to the Finance and Government Committee on December 15, 2020 for review and approval.
Financial Consideration
Funding for a personal services contract with Rick Coleman, in the annual amount of $55,000, is available in the EpicCentral Capital Projects (360093) WO #6272222 (EpicCentral Project Design).