City of Grand Prairie - File #: 20-10665

• File #: 20-10665
• Version: 1
• Name: Contract for Credit Card Payment System with OpenEdge
• Type: Agenda Item
• Status: Consent Agenda
• File created: 12/3/2020
• In control: Engineering
• On agenda: 12/15/2020
• Final action: 12/15/2020
• Title: Contract for Credit Card Payment System with sole source provider OpenEdge for an initial term of 1 year with options to renew annually; OpenEdge will have an effective rate of 0.95% (estimated at $11,964 annually); Authorize the City Manager to execute up to 5 renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as enough funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms; additional renewals past 5 require additional City Council approval

Date	Ver.	Action By	Action	Result
12/15/2020	1	City Council

From

Thao Vo

Title

Contract for Credit Card Payment System with sole source provider OpenEdge for an initial term of 1 year with options to renew annually; OpenEdge will have an effective rate of 0.95% (estimated at $11,964 annually); Authorize the City Manager to execute up to 5 renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as enough funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms; additional renewals past 5 require additional City Council approval

Presenter

Thao Vo, Audit Services Internal Auditor

Recommended Action

Approve

Analysis

Tyler Technologies MyGovPay is a citizen facing online payment portal which is part of the EnerGov CSS.  It requires no custom programming and allows CSS to process payments without worry of PCI compliance.  MyGovPay requires an agreement with a 3^rd Party Gateway and OpenEdge is the sole source partner of the Tyler Technologies EnerGov software.  OpenEdge is the integrated credit card processor for automated bank reconciliation, direct refunds to credit card accounts and one step voided payments.

Financial Consideration

OpenEdge will have an effective rate of 0.95%.  Based on an analysis of $104,854 in revenues a month (Building Inspections Credit Card Revenue - FY 2020) there will be an approximate cost to the City in the amount of $997 per month. OpenEdge has also submitted an IC + Fee Lock Guarantee for the term of the contract. Funds are available in the FY2020/2021 Pooled Investment Fund budget 223810-61425 and will be charged accordingly through the end of the fiscal year. Funding for future fiscal years will be paid from that year's approved budget.