From
Felicia S. Diggs
Title
Agreement to lease SendPro P Series Mail Sorting and Postage Hardware with Software for four years from Pitney Bowes Inc. through a national inter-local agreement with BuyBoard at an estimated annual cost of $16,822 for a total cost for all four years of $67,286
Presenter
Gabe Johnson, Director of Public Works
Recommended Action
Approve
Analysis
This contract will be for mail sorting and postage hardware with software from Pitney Bowes Inc. through a national inter-local agreement with Buy Board at an estimated annual cost of $16,822.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including BuyBoard.
The BuyBoard is able to save money by pooling the impressive purchasing power of their members, which include hundreds of school districts, municipalities, counties, other local governments, and nonprofits across Texas. They use the power of numbers as leverage to get better prices with the same vendors we use now.
Pitney Bowes through their BuyBoard contract 576-18 offers mail sorting and postage hardware and software.
The BuyBoard contract began December 1, 2018 and will expire November 30, 2021.
Financial Consideration
Funds are available in FY 2020/2021 Water Wastewater Fund (361010 - 61485) Revenue Management and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.