From
Robert Myers
Title
Contract with Pepsi for exclusive pouring rights at the EPIC, EPIC Waters, Playgrand and Grand Lawn for five years with two optional one-year renewals that includes payments to the City for the following: annual payment for pouring rights in the amount of $150,000 per year, signing bonuses of $50,000 for year one and $25,000 bonus for year six and seven, $35,000 marketing support for year one and $25,000 marketing support per year for years two through seven, and 30% share of vending machine gross revenue
Presenter
Rick Herold, Parks & Recreation Director
Recommended Action
Approve
Analysis
This contract is for the exclusive pouring rights at the EPIC, EPIC Waters, Playgrand, and Grand Lawn. The contract will be for the sale of all soft drinks, tea, water, and sports drinks throughout these facilities in fountains, vending machines and concession stands. The City and American Resorts Management will purchase these products directly from Pepsi and resale to customers and the public at these facilities. The contracts will begin two months prior to the opening of Epic Waters to allow the vendor time to coordinate the installation of all related equipment.
RFP 17071 was advertised in the Fort Worth Star Telegram, Bidsync, and distributed to three known vendors. Three responses were received by the deadline of 2pm on March 17, 2017 as shown on exhibit A. Staff conducted interviews with all three vendors and held discussions to gain additional benefit for the City on the proposals offered. After discussions staff requested each vendor return with their best and final offer by April 14th 2017.
After receipt and evaluation of best and final offers from all three proposers staff determined the best value proposal was received from Pepsi.
Financial Consideration
Funding for the purchase and resale of products will be available in the FY 2017/2018 budget. Revenue payments to the City will begin ninety days after the open of t...
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