From
Shawn Treibly
Title
Price agreement for lawn chemicals from Innovative Turf Supply in the amount of $78,396.74 for one-year period with the option to renew for four additional one-year periods totaling $391,984 if all extensions are exercised; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal terms
Presenter
Rick Herold, Director of Parks, Arts and Recreation
Recommended Action
Approve
Analysis
Notice of bid #18049 was advertised and distributed to 30 vendors for the purchase of herbicides, insecticides, and other related chemical for the Parks Department's golf courses. There were no Grand Prairie vendors available for this commodity. Five bids were received as shown on Attachment A. Four of the five bids were partial bids, one vendor bid all 51 items (Eliminating item #50 - Specticle is Agency priced). Staff recommends finding the benefits of dealing with one large contract outweighs the cost savings available through seven smaller contracts and thus is in the best interest of the City.
Innovative Turf Supply meets specifications and is recommended for award, as it was the only vendor that could supply all products specified.
This item was presented to the Financial and Government Committee on April 3, 2018 and received recommendation for approval by the City Council.
Financial Consideration
Funds are available in FY 2017/2018 Golf Operating Funds (314710 & 314810) an will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year's approved budgets.