From
Amy Sprinkles
Title
Sole source contract with Midwest Tape for HOOPLA Steaming Video Service for Library Customers, in an amount not to exceed $60,000 per year, or up to $300,000, if all four one-year extensions are exercised
Presenter
Amy Sprinkles
Recommended Action
Approve
Analysis
The Library’s online streaming video service, Hoopla by Midwest Tape, has been very popular with our customers. Customers may check out audiobooks, music, audio-graphic novels, EBooks, movies and TV shows from Hoopla’s inventory of 40,000+ items using smart phones, tablets, computers and web browsers. When we first approved the original Hoopla contract back in Oct. 2016 we estimated spending up to $12,000 a year for the pay per use service. In comparison, we could buy 600-1,200 E-videos or E-books for that amount. Since then, actual usage has exceeded projection, causing our five-year budget of $60,000 to be expended in two years.
In our mobile society, reaching customers where ever they are becomes an important benefit of a library system, which offers free and equal access to information to all regardless of age, background or means through connections, discovery and education.
Therefore, we propose to execute a new contract with higher limits, budget allowing. This contract will be for one year with four one-year renewal options beginning August 1, 2018 through Sept. 30, 2019. Midwest Tape is the sole source provider of the HOOPLA streaming video service. Local government code 252 provides an exemption from the competitive bid process when an item is available from only one source.
Financial Consideration
Funding for the HOOPLA Streaming is available in the FY 2017/2018 General Fund Budget, Library Department (321310) (60240).