From
ANDREW fortune, interim animal services manager
Title
Price Agreement for Microchips from AKC Reunite (up to $59,062.63 annually) for one year with the option to renew for four additional one year periods totaling $295,313.13, including a 5% contingency, if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms
Presenter
Andrew Fortune, Interim Animal Services Manager
Recommended Action
Approve
Analysis
This contract is for the purchase of microchips and access to a microchip database registry. Microchips allow Animal Service Professionals the ability to track and identify lost or surrendered animals. Microchips help return pets to owners and reduce the burden on the shelter.
Notice of bid #18106 was advertised in the Fort Worth Star Telegram, the State's Electronic Business Daily, and Bid Sync; it was distributed to 39 vendors. There were Zero Grand Prairie vendors available for this commodity. Five bids were received as shown on attachment A.
The award was based on best value criteria set up in the specification, including material markup, reputation, quality of service, price, past relationship with the city and other municipalities, if they were local, and other relevant criteria as listed in the specification.
AKC Reunite meets specifications and is recommended for award.
This item will be considered by Finance and Government Committee on July 17, 2018.
Financial Consideration
Funds are available in FY 2018/2019 Animal Shelter budget for veterinary supplies and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.