City of Grand Prairie - File #: 18-8051

• File #: 18-8051
• Version: 1
• Name: 18107 - Elevator PM Services Bryce Davis, Purchasing Manager ..Title Price Agreement for Elevator PM, Monitoring, and Repair from A&F Elevator Company, Inc. (up to $118,445.00 for year one and $72,500 annually after the first year). This agreement w
• Type: Agenda Item
• Status: Consent Agenda
• File created: 7/6/2018
• In control: Facility Services
• On agenda: 7/17/2018
• Title: Price agreement for Elevator PM, Monitoring, and Repair from A&F Elevator Company, Inc. (up to $118,445 for year one and $72,500 annually after the first year) for one year with the option to renew for four additional one year periods totaling $408,445.50 if all extensions are excercised; award a secondary price agreement to KONE (up to $74,000 annually) to be used only if the primary is unable to fulfill the needs of the department; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms

From
Bryce Davis, Purchasing Manager

Title
Price agreement for Elevator PM, Monitoring, and Repair from A&F Elevator Company, Inc. (up to $118,445 for year one and $72,500 annually after the first year) for one year with the option to renew for four additional one year periods totaling $408,445.50 if all extensions are excercised; award a secondary price agreement to KONE (up to $74,000 annually) to be used only if the primary is unable to fulfill the needs of the department; and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms

Presenter
Ray Riedinger, Facility Services Manager

Recommend Action
Approve

Analysis
A&F Elevator Company will provide preventative maintenance, monitoring, and repair services to various City Elevators. Vendor will also conduct a one-time modernization job at the City of Grand Prairie Courthouse. This modernization is necessary as a safety precaution in order to preserve and protect the public health and safety of the City’s residents and employees utilizing that elevator.

Notice of bid #18107 was advertised in the Fort Worth Star Telegram and Bid Sync; it was distributed to 28 vendors. Four bids were received as shown on attachment A.

The award was based on best value criteria set up in the specification, including material markup, reputation, quality of service, price, past relationship with the city and other municipalities, if they were local, and other relevant criteria as listed in the specification.

A&F Elevator Company meets specifications and is recommended for award. Staff is also recommending a secondary vendor, KONE, that will only be used if the primary vendor cannot fulfill the needs of the City.

Financial Consideration
Funds are available in various departments operating ...