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Title
Change order/amendment No. 2 with Caprock Consulting Group in the not to exceed amount of $75,000 for a total not to exceed contract amount of $110,720
Presenter
Joe Heflin, IT Security Manager
Recommended Action
Approve
Analysis
In 2013, Caprock Consulting Group was commissioned by the City to do an evaluation of physical security, administrative security, physical security controls and physical security operations of the City Hall campus. The goal was to develop a 5-year strategic plan for the deployment of modernized security systems and technology for use throughout the City.
As a result of the physical security assessment, Caprock was retained in 2014 to categorize technical requirement of security systems, evaluate the long-term suitability of the City's existing security systems, evaluate competitive security systems, and to prepare construction documents for certain components that would be procured immediately. The project was split into three phases. Phase I-A was to evaluate existing security system platforms to determine their suitability for use in City facilities moving forward. Phase I-B was a security systems evaluation of competitive systems. Phase II was to prepare bid documents for procurement of certain system components, including video badging and visitor management system. The amount of the contract was $20,160.
Change Order No. 1 in the amount of $15,560 provided security consulting and design services for the City Hall and water utilities customer service area renovation and security upgrade project.
The current Change Order/Amendment No. 2 in the not to exceed amount of $75,000 will allow for additional security consulting and design services for other City facilities. Funds will also be used to assist with development of a policy and procedures security manual. Caprock will be assisting in the authoring and editing for the initial set of policies and procedures which will incorporate use of the new electronic access control systems by employees.
Contract expiration will be extended to December 31, 2018.
Financial Consideration
Funding in the total amount of $75,000 is available in Capital Reserve Fund (4023590) WO #01609003 (FY16 Building Security) 61560 (Building Security Expenses)