From
Jayson R. Ramirez, Fleet Services Manager
Title
Purchase of one (1) new Ram 1500 regular cab 4x4 pickup for $29,082, one (1) new Ram 1500 regular cab 4x2 pickup for $23,312, two (2) new Ram 1500 quad cab 4x2 pickup for $26,338 each, two (2) new Ram 1500 quad cab 4x4 pickup for $31,941 each, four (4) new Ram 2500 regular cab 4x2 pickup for $29,835, each, one (1) new Ram 2500 regular cab 4x2 pickup with utility body for $37,179.48, one (1) new Ram 2500 regular cab 4x4 pickup with utility body and crane for $48,108.09, and two (2) new Ram 2500 regular cab 4x4 pickup with utility body for $40,057.19, each from Grapevine Dodge Chrysler Jeep, respectively for a combined total of $453,693.95 through a national interlocal agreement with BuyBoard
Presenter
Jayson R. Ramirez, Fleet Services Manager
Recommended Action
Approve
Analysis
These vehicles will either replace existing vehicles in the fleet or add to the fleet according to the city replacement/improvement schedule. The purchase of the vehicles were included in the FY 2020/2021 Approved Operating Budget and includes the following:
From Grapevine Dodge Chrysler Jeep:
• one (1) new Ram 1500 regular cab 4x4 pickup will be an improvement for Environmental Services-Landfill;
• one (1) new Ram 1500 regular cab 4x2 pickup will be replacing one (1) 2014 pickup for Fire;
• one (1) new Ram 1500 quad cab 4x2 pickup will be replacing one (1) 2008 pickup for Public Works- Streets;
• one (1) new Ram 1500 quad cab 4x2 pickup will be an improvement for Parks and Recreation- Epic Central;
• two (2) Ram 1500 quad cab 4x4 pickups will be replacing two (2) 2013 pickups for Planning and Development-Engineering;
• four (4) Ram 2500 regular cab 4x2 pickup will be replacing four (4) 2007-2014 pickups for Police and Parks and Recreation;
• one (1) new Ram 2500 regular cab 4x2 pickup with utility body will be replacing one (1) 2013 pickup for Environmental Service- Water Inspections;
• one (1) new Ram 2500 regular cab 4x4 pickup with utility body and crane will be replacing one (1) 2013 pickup for Public Works- Water;
• two (2) new Ram 2500 regular cab 4x4 pickup with utility body will be replacing two (2) 2015 pickups for Public Works- Water.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in cooperative purchasing programs with other local governments or local cooperative organizations. In lieu of competitive bidding, items and services may be purchased through such agreements as they have performed the bidding processes by the sponsoring entities or agencies. The City of Grand Prairie utilizes existing master, inter-local cooperative agreements with various entities including the BuyBoard interlocal agreement.
BuyBoard allows us to save money through "economies of scale", with the pooled purchasing power of their members. They include hundreds of school districts, municipalities, counties, other local governments, and nonprofit entities across Texas. They use the power of numbers as leverage to get better prices with the same vendors we use now. A fee of $400 is due in order to use BuyBoard contract # 601-19 effective date December 01, 2019 and expiring November 30, 2022.
Financial Consideration
Funding is available in the following accounts:
1. $29,082 in the Solid Waste Fund (304010-68320) Environmental Services- Landfill;
2. $23,312 in the General Fund (291210-68320) Fire;
3. $26,338 in the General Fund (251310-68320) Public Works- Streets;
4. $26,338 in the Epic Central Fund (318510-68320) Parks and Recreation- Epic Central;
5. $63,882 in the General Fund (231410-68320) Planning and Development- Engineering;
6. $29,835 in the General Fund (283210-68320) Police;
7. $29,835 in the Park Venue General Fund (311310-68320) Parks and Recreation;
8. $29,835 in the Park Venue General Fund (311610-68320) Parks and Recreation;
9. $29,835 in the Park Venue General Fund (312610-68320) Parks and Recreation;
10. $37,179.48 in the Water Fund (303010-68320) Environmental Services- Water Inspections;
11. $48,108.09 in the Water Fund (361111-68320) Public Works- Water;
12. $80,114.38 in the Water Fund (361211-68320) Public Works- Water.