From
Jayson R. Ramirez, Fleet Services Manager
Title
Purchase of four (4) 2016 Kenworth T440 dump trucks for Water/Wastewater, three (3) 2016 Kenworth T370 dump trucks for Water/Wastewater and Streets, and two (2) 2016 Kenworth T370 dump trucks with sand spreader attachments for Streets, through a national inner-local agreement with Buyboard from MHC Kenworth Dallas in the amount of $905,699.60
Presenter
Diana Ortiz, Chief Financial Officer
Recommend Action
Approve
Analysis
These vehicles will replace existing class 7 and class 8 dump trucks in the fleet according to the city replacement schedule and are included in the FY 2016 Approved Budget. The replaced units are:
- four (4), age 1999-00, class 8 dump trucks in Water/Wastewater totaling $476,123.60,
- three (3) units, age 1992-00, class 7 dump trucks in Water/Wastewater and Streets totaling $239,485.60, and
- two (2) units, age 1994, class 7 dump trucks Streets totaling $190,090.40.
* Chapter 271.102 of the Local Government Code authorizes local governments to participate in cooperative purchasing programs with other local governments or local cooperative organizations. In lieu of competitive bidding, items and services may be purchased through such agreements as they have performed the bidding processes by the sponsoring entities or agencies. The City of Grand Prairie utilizes existing master, inter-local cooperative agreements with various entities including Tarrant County interlocal agreement.
Buyboard provides us to save money through "economies of scale", pooled purchasing power of their members. They include hundreds of school districts, municipalities, counties, other local governments, and nonprofit entities across Texas. They use the power of numbers as leverage to get better prices with the same vendors we use now. A fee of $400 is due in order to use Buyboard contract # 430-13 effective date December 01, 2013 and expiring November 30, 2016.
Financial Consideration
Funding is available in the following accounts totaling $905,699.60:
1. $357,092.70 in the Water/WasteWater Fund (361111-68300) Public Works (WWW);
2. $119,030.90 in the Water/WasteWater Fund (361211-68300) Public Works (WWW);
3. $159,657.07 in the Equipment Acquisition Fund (224010-68360) Public Works (Streets);
4. $79,828.53 in the Water/WasteWater Fund (361211-68300) Public Works (WWW);
5. $190,090.40 in the Equipment Acquisition Fund (224010-68360) Public Works (Streets).