From
Patricia D. B. Redfearn, Ph.D
Title
Price Agreement for yard waste grinding from Thelin Recycling of Fort Worth, TX (up to $147,000 annually) for one year with the option to renew for four additional one-year periods totaling $735,000 if all extensions are exercised and authorize the City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City’s obligation during the renewal terms
Presenter
Patricia D. B. Redfearn, Ph.D
Recommended Action
Approve
Analysis
The City of Grand Prairie Landfill, Permit #996-C receives commercial, residential and internal brush and limbs sourced from Dallas County and it receives wood wastes such as fencing, railroad ties, treated lumber and scrap dimension lumber from all of Grand Prairie, on a daily basis. This contract provides for periodic grinding events to reduce the wood and brush piles into coarsely ground material suitable for dressing internal side-slopes and for wet-weather access.
Notice of bid #21039 was advertised in the Fort Worth Star Telegram and Public Purchase; it was distributed to nine vendors, including four HUB vendors. There were no Grand Prairie vendors available for this commodity. Two bids were received as shown on attachment A.
The low bid received from Prime Trees, however, it is not recommended for award, as there is a 65,000 cubic yard minimum required to deploy this vendor from Houston. The City of Grand Prairie Landfill cannot accommodate the vendor’s requirement; therefore Thelin Recycling meets specifications and is recommended for award.
Financial Consideration
Funds are available in FY 2020/2021 Solid Waste Fund (303510 61440) for solid waste grinding services and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.