From
Jayson R. Ramirez, Fleet Services Manager
Title
Purchase of one (1) 2019 Kenworth T470 roll-off truck for Landfill, one (1) 2019 Kenworth T470 flush truck for Wastewater Maintenance, two (2) 2019 Kenworth T370 utility body trucks for Water/Wastewater, five (5) 2019 Kenworth T440 tandem dump trucks for Streets, one (1) 2019 T370 Kenworth thermoplastic truck for Streets, one (1) T370 Kenworth T370 flat dumping bed for Water, two (2) 2019 Kenworth T440 tandem dump trucks for Water/Wastewater, one (1) 2019 Kenworth T880 heavy haul truck for Water, and, one (1) 2019 Kenworth T370 water tank truck for Streets through a national inter-local agreement with Buyboard from MHC Kenworth Dallas in the amount of $2,182,399.23
Presenter
Jayson R. Ramirez, Fleet Services Manager
Recommend Action
Approve
Analysis
These vehicles will replace or add to existing equipment, specifically, Classes 7 and 8 dump trucks, in accordance to the city replacement/improvement schedule that are included in the FY 2017-18 Approved Operating Budget. They are as follows:
-one (1), unit, age 2013, class 8 roll-off truck in Landfill totaling $169,682.35,
-one (1), unit, age 2006, class 8 flush truck in Waster/Wastewater Maintenance totaling $337,745.62,
-two (2), units, age 1999, class 7 utility body trucks in Water/Wastewater Maintenance & Distribution totaling $256,789.24,
-five (5), units, age 1991-2000, classes 7 and 8 dump trucks in Streets totaling $624,060.35,
-one (1), unit, age 2001, class 7 flatbed dump bed truck in Water/Wastewater Maintenance totaling $95,440.70,
-two (2), units, age 2003-2009, class 8 dump trucks in Wastewater Maintenance & Distribution totaling $249,967.80,
-one (1) 2019 Kenworth T370 thermoplastic truck will be added to the fleet for Streets totaling $197,300.90,
-one (1) 2019 Kenworth T880 heavy haul truck will be added to the fleet for Water Distribution totaling $161,608.27, and,
-one (1) 2019 Kenworth T370 water tank truck will be added to the fleet for Streets totaling $89,804.00.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in cooperative purchasing programs with other local governments or local cooperative organizations. In lieu of competitive bidding, items and services may be purchased through such agreements as they have performed the bidding processes by the sponsoring entities or agencies. The City of Grand Prairie utilizes existing master, inter-local cooperative agreements with various entities including one with Buyboard.
Buyboard provides us to save money through "economies of scale", pooled purchasing power of their members. They include hundreds of school districts, municipalities, counties, other local governments, and nonprofit entities across Texas. They use the power of numbers as leverage to get better prices with the same vendors we use now. A fee of $400 is due in order to use Buyboard contract # 521-16 effective date December 01, 2016 and expiring November 30, 2019.
Financial Consideration
Funding is available in the following accounts totaling $2,182,399.23:
1. $169,682.35 in the Solid Waste Equipment Acquisition Fund (304010-68330) Landfill;
2. $337,745.62 in the Water/WasteWater Fund (361111-68360) Water;
3. $128,394.62 in the Water/WasteWater Fund (361111-68360) Water;
4. $128,394.62 in the Water/WasteWater Fund (361211-68330) Water;
5. $624,060.35 in the Equipment Acquisition Fund (253010-68320) Streets;
6. $95,440.70 in the Water/WasteWater Fund (361111-68360) Water;
7. $124,983.90 in the Water/WasteWater Fund (361111-68360) Water;
8. $124,983.90 in the Water/WasteWater Fund (361211-68360) Water;
9. $197,300.90 in the Equipment Acquisition Fund (253010-68320) Streets;
10. $161,608.27 in the Water/WasteWater Fund (361211-68320) Water;
11. $89,804.00 in the Capital Reserve Fund (402590-1814303-68330) Streets.