From
Venona McGee, Sr. Buyer
Title
Price Agreement for building maintenance, repair and operations (MRO) supplies, parts, equipment, materials and related services from W. W. Grainger at an estimated cost of $127,500 for nine months through a national interlocal agreement with OMNIA Partners with the option to renew for four additional one-year periods at $170,000 annually, totaling $807,500 if all extensions are exercised
Presenter
Bryce Davis, Purchasing Manager
Recommended Action
Approve
Analysis
This contract will be for departments to utilize for the purchase of building maintenance, repair and operations (MRO) supplies, parts, equipment, materials and related services on an as needed basis. W. W. Grainger through their national contract offers products and services used by multiple departments for every day operations and special projects. As a participating agency under the OMNIA Partners’ program the City will be eligible for a rebate based on the City’s annual spend.
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization. In lieu of competitive bidding, items and services may be purchased through such agreements as the agreements have already been bid by the sponsoring entity or agency. The City of Grand Prairie has master inter-local cooperative agreements with various entities including OMNIA Partners’.
OMNIA Partners’ contracts have been awarded via a thorough Request for Proposal (RFP) competitive solicitation by a public agency/governmental entity (e.g. state‚ city‚ county‚ public university or school district). The contracting process is the foundation of OMNIA Partners’ and sets us apart from other cooperatives. In order for even the most restrictive agencies nationwide to realize the best value offered by cooperative procurement‚ OMNIA Partners’ ensures that industry best practices‚ processes and procedures are applied.
The OMNIA Partners’ contract #R192163 began July 1, 2019 and will expire December 31, 2024, with the option to renew for four additional one-year period(s).
Fiscal Year Months Annual Expenditure
March 20’ - Dec. 20’ 9* $127,500.00 *to align contract dates with OMNIA
Jan. 21’ - Dec. 21’ 12 $170,000.00
Jan. 22’ - Dec. 22’ 12 $170,000.00
Jan. 23’ - Dec. 23’ 12 $170,000.00
Jan. 24’ - Dec. 24’ 12 $170,000.00
Total $807,500.00
Financial Consideration
The City spends an estimated $170,000.00 annually on of building maintenance, repair and operations (MRO) supplies, parts, equipment, materials and related services. Funds are available in various departments’ budgets and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year’s approved budgets.