From
Glenda Peterson
Title
Price agreement with Lattimore Materials, for Ready Mix Concrete, at an estimated annual cost of $612,400, and will be for one year with the option to renew for four additional one year periods totaling $3,062,000 if all extensions are exercised, and award a secondary price agreement with Redi-mix Concrete at a cost not to exceed $754,375 and will be for one year with the option to renew for four additional one year periods totaling $3,771,875 if all extensions are exercised; authorize City Manager to execute the renewal options with aggregate price fluctuations of the lesser of up to $50,000 or 25% of the original maximum price so long as sufficient funding is appropriated by the City Council to satisfy the City's obligation during the renewal term(s).
Presenter
Gabriel Johnson, Public Works Director
Recommended Action
Approve
Analysis
This price agreement will be utilized to purchase ready mix concrete for street pavement repairs and improvements.
Notice of bid # 19001 was viewed by 11 vendors. There were no Grand Prairie vendors for this commodity. There were 2 bids received as shown on Attachment A. Vendors were requested to provide pricing per service for large and small jobs. Annual quantities are not known and vary from year to year. However, a three year average is used to forecast quantities for the intention of bidding.
The low bid from Lattimore Materials meets specifications and is recommended for award. The secondary vendor, Redi-Mix Concrete, Inc., also meets specifications and will only be used if the primary vendor cannot fulfill the needs of the City.
Financial Consideration
Funding for ready mix concrete in the amount of $612,400.00 is available in FY 2018/2019 General Fund budget 251210-63030 for Streets, Roads, Highway Maintenance STMT and will be charged accordingly on orders through the end of the current fiscal year. Funding for future fiscal years will be paid from that year's approved budget.